Many organizations are considering software for board portals due to security concerns, the increase in virtual or hybrid meetings, as well as the use of electronic formats for board meetings. But not all tools are made equal and a range of features can be the difference between a successful implementation and one that’s not as effective or even creates unforeseen weaknesses.
The primary purpose of a board portal is to provide timely and clear access to information. Consider whether the various features and user interfaces will be a breeze for your board members when they consider their day-in, day out, actual board meetings. Consider the features that are available for directors on the move, like tablet apps offline access, as well as support for remote approvals.
Most secretaries and board members are on the clock, and it’s crucial that the tools available are simple to use and help them save significant amounts of time. Search for boards management systems that have features that eliminate the necessity of reprinting or scanning physical documents. e-Signatures, for example are a great way to site smuponyexpress.com/board-meeting-management-software/ reduce the requirement to sign and distribute hard copies of documents. This aligns with sustainability goals and enables more efficient and secured transmission of sensitive information.
Pricing can be a major determinant in selecting the right board of directors portal for your organization. Be sure to inquire about the different editions of the product and be aware of the additional fees for administrators, committees and trainings as well as data storage. Take into consideration the length of time that the product has been being sold and whether other companies in your industry have evaluated it for reliability and stability.