It’s important to organize your plan to protect your data additional hints to keep up-to-date with latest regulations and best practices. A well-designed plan will build confidence in your customers and employees while preventing costly fines.
A reliable data protection plan begins with an extensive inventory of the company’s data. This allows you categorize the information by type or location, as well as access. For instance, some kinds of information are more sensitive than others such as personal health information (PHI) and credit card or financial information. You can then prioritize security measures based on the importance and sensitivity of the information.
Also, determine who has access to certain information. This includes employees working in branches, contractors who support your network as well remote workers using equipment such as digital copiers, inventory scanners, and mobile phones. Consider limiting their access to the minimum needed for their job duties and keeping the credit card details of customers on file when necessary.
Be sure that all of your facilities are equipped with cameras with motion sensors and night vision to identify unauthorized access to archives, file servers, or backups. This can also be helpful in identifying those who take pictures of whiteboards, monitors or other devices that contain confidential information, and in identifying employees who haven’t closed their accounts.
It is also essential to communicate your company’s policies procedures, company values and procedures effectively. Your employees should be taught to spot security threats, including phishing scams that target passwords, and encourage them to report any suspicious activity.