Online board meetings are becoming more popular in the nonprofit sector. As more boards adopt video-based meetings, the number of these meetings is increasing. Some people believe that face-to–face meetings are more beneficial. However, it’s essential to understand how to utilize virtual technology to facilitate productive discussions and decision-making.
1. Make use of an online board meeting platform.
There are a variety of video conferencing platforms online that include low-cost and free options, to host your virtual board meeting. It is essential to choose an option that is suitable for everyone in your board. If your board includes members spread across the country or even across the globe You should provide a screen sharing option to ensure the best experience. If your board is on a tight budget, consider phone conference options that offer audio-only for those who don’t have video capabilities.
2. Begin the meeting by presenting a concise agenda.
A shorter agenda will help your meeting flow and prevent it from becoming too long. It also requires you to concentrate on the most important issues and ensures that every person gets a chance to speak.
3. Set the meeting up at a time that will work for all attendees.
You’ll need to take into consideration the location of your board members as well as the times they can attend the meeting. Also, you should take into consideration other factors that could hinder their participation like early mornings or late nights frequent commutes, or common breaks.